Furniture / Interiors
AI TOR reading and BOQ drafts for project and government furniture bids
This use case uses TOR Scanner to read tender documents from government agencies, hospitals, and projects. It summarizes required furniture specs, delivery and installation terms, and penalties, and matches models from every brand's catalog. Smart Quote then drafts a BOQ for the bid team to review. Both parts adapt to each organization's bids and data, and the team always decides whether to bid.
- Tender TOR (PDF)
- Every brand's catalog
- TIS and warranty documents
- Stock file
- Past BOQs
- Requirements and penaltiesRequired specs, delivery terms, and penalties, citing TOR clauses.
- Matching models and gapsModels matched across brands, with clauses they don't yet meet.
- BOQ draft for reviewItems and quantities from the TOR. The bid team edits and approves.
Where furniture bids often go wrong
Required specs hide in many sections
Dimensions, materials, TIS standards, and warranty terms are spread across the TOR and its annexes. Manual reading misses things.
Delivery and installation terms
Deadlines, installation sites, and acceptance steps affect cost and planning, but often get read last.
Overlooked penalties
Some penalty clauses slip through until goods arrive late or don't match the spec.
BOQs take days by hand
Items are pulled from the TOR or drawings line by line, then matched to models across brands by a few people.
How AI TOR reading and BOQ drafting work
Upload the TOR
Upload the TOR as a PDF. Personal data can be masked on import.
Summarize the requirements
TOR Scanner summarizes required specs, delivery terms, and penalties, citing the clause or page.
Match models across brands
Find models that meet the spec in the catalogs, check stock, and flag clauses not yet met.
Draft the BOQ
Smart Quote drafts line items from the TOR using approved price data and past BOQs.
The bid team reviews and decides
The team checks the summary, edits the BOQ, and makes every bid decision.
Questions furniture bid teams can ask
What we measure in bids
Measured with your own numbers, before and after.
- Time to read and summarize each TOR
- Missed requirements that needed fixing later
- Time to quote and build the BOQ
- Win rate
Scope of TOR reading and BOQ drafting
What Phak AI does
- Phak AI helps summarize required specs, delivery terms, and penalties in a TOR
- Phak AI helps match specs to models in every brand's catalog
- Phak AI helps draft a BOQ from approved data for the team to review
What it does not do
- Does not decide whether to bid
- Does not give legal advice
- Does not guarantee bid results
- Does not create room layouts automatically
Frequently asked questions
How do TOR Scanner and Smart Quote fit our work?
TOR types, catalogs, and pricing methods differ between organizations, so our team sets up TOR Scanner and Smart Quote to match your bids and data.
Where should we start?
We suggest starting with the multi-brand sales assistant, since it uses the same catalog knowledge base. Once the team is comfortable, add TOR reading and BOQ drafts.
What do we need to prepare?
Sample TORs you have bid on, catalogs and standards documents for every brand, a stock file, past BOQs or quotes, and a reviewer on the bid team to check the summaries.
Read next
Furniture / Interiors
Sales reps look up specs, prices, and stock across brands, draft corporate proposals, and read TORs.
Read more →TOR / Tender Scanner
Scans a TOR for hidden requirements, summarizes mandatory specs and penalties, and matches products.
Read more →Smart Quote / BOQ
Drafts quotes and BOQs from product data, costs and past jobs for sales to review before sending.
Read more →Multi-brand sales help
Reps ask about specs, standards, prices, and stock across every brand in one question, with catalog citations.
Read more →Corporate proposals
Draft emails and proposals from real specs and past project cases. Reps review and edit before sending.
Read more →Talk to the Phak AI team
Tell us about your business. The Phak AI team will show you the systems that fit and plan the rollout with you, without replacing what you have.