AI Application
AI that reads a TOR (terms of reference), checks tender specs and matches products before you bid
TOR / Tender Scanner is AI on Phak AI that reads tender documents from government agencies, hospitals and projects. It finds hidden requirements and summarizes mandatory specs, delivery terms and penalties. Then it matches them to products in your catalog. This lowers the risk of misreading specs. Your bid team always reviews the results and decides whether to bid.
Which specs in this TOR do we not meet yet?
Compared the TOR specs with the catalog. These items don't match yet, with page references.
Source: Imported TOR and product catalogThe bidding team will review the list before deciding to submit.
Where do bids most often go wrong?
A long, complex TOR
The document runs dozens of pages, with key requirements spread across many sections. Reading it by hand takes a long time.
Hidden requirements
A mandatory spec, a delivery condition or a penalty clause slips past, and you notice too late.
Specs misread
Matching a product to the required spec with the wrong model risks failing qualification or delivering something that does not match.
Knowledge sits with a few people
Few people can read a TOR well and also know the specs of every brand, so work waits in line.
How does the AI TOR reader work?
Bring the TOR into the system
Upload the tender document as a PDF. The system can mask personal data on import.
Summarize the requirements
AI summarizes mandatory specs, delivery terms and penalty conditions, citing the page or clause in the TOR.
Match products
It searches the catalogs for every brand in the central knowledge base for models that fit the spec, and points out where a product still falls short.
Your team reviews before bidding
The bid team reviews the summary, decides, and prepares the submission, for example a draft quote with Smart Quote.
Example questions a bid team can ask
What TOR Scanner does and does not do
What Phak AI does
- Phak AI helps summarize mandatory specs, delivery terms and penalties from a TOR.
- Phak AI helps point out requirements that may have been missed, citing where they are in the document.
- Phak AI helps match specs to products in your organization's catalog.
What it does not do
- It does not submit a bid or decide whether to bid in place of the team.
- It does not give legal advice.
- It does not guarantee the outcome of a tender.
What data does TOR Scanner need?
TOR Scanner adapts to each organization's type of tenders and catalog.
- Sample TORs your organization has bid on
- Catalogs and specs for every brand, including the standards they meet
- Stock tables or lists of products ready to ship
- Project cases you have delivered
- An approver on the bid team who reviews the summary
Frequently asked questions
What kind of business is TOR Scanner for?
It suits businesses that sell to government agencies, hospitals or projects and must read a TOR to match products from several brands. Examples are project furniture, construction materials and technical products.
How does TOR Scanner fit our tenders and products?
TORs and catalogs differ between organizations. TOR Scanner is a web app connected to the central AI brain, so it is set up around your type of tenders and your product catalog.
How do you measure results?
Typical measures are time to read and summarize each TOR, requirements missed, time to quote, and win rate. They are measured with your own numbers.
Read next
Furniture / Interiors
Sales reps look up specs, prices, and stock across brands, draft corporate proposals, and read TORs.
Read more →Construction / Materials
Capture client briefs in one pass, send drawings to site crews, and compare contractor bids.
Read more →Distribution / Wholesale
Find parts, cross-reference codes across catalogs, and ask about price and stock for sales teams and counters.
Read more →Smart Quote / BOQ
Drafts quotes and BOQs from product data, costs and past jobs for sales to review before sending.
Read more →Central Knowledge Base
All your documents in one place. Ask in Thai and get answers that cite the original document.
Read more →Talk to the Phak AI team
Tell us about your business. The Phak AI team will show you the systems that fit and plan the rollout with you, without replacing what you have.