Distribution / Wholesale
Ask About Price and Stock from Excel in Thai, for Wholesalers and Distributors
Most distributors already hold price and stock data in their systems, but what teams open every day is the exported Excel file. Phak AI lets sales staff and managers ask those files in Thai. The assistant calculates on the real data and names the file each answer came from. You can start without waiting for an ERP integration.
Which warehouses still have code FLT-210, and when is the next lot due?
Branches 1 and 3 have stock. The central warehouse is out. Per the purchase file, the next lot is due next week.
Source: stock_daily.xlsx · po_incoming.xlsxTell the shop to pick it up at Branch 3.
Why asking Excel in Thai suits distributors
A distributor's price and stock data usually lives in a back-office system, but not everyone who answers customers can log in. So every morning someone exports price and stock files and passes them around in chat.
The files have thousands of rows, several sheets, and separate versions per branch. Answering one question means filtering, sorting, and comparing files, and only a few people do that quickly.
Phak AI lets staff ask those files directly in Thai. The assistant calculates on the real data in the file instead of guessing, and when you are ready you can connect existing systems read-only through the MCP standard.
How to start asking price and stock questions from Excel
Use the files your team already exports every day. Accounting and warehouse routines stay the same.
Export files as usual
Price lists, stock by warehouse, or incoming purchase orders, as Excel or CSV.
Send them to the knowledge base
Upload to the central knowledge base or drop them into a synced Google Drive folder.
Ask in Thai
The assistant filters, totals, and sorts data to answer the question, and names the file each answer came from.
Set who sees which numbers
Separate access by role, for example internal staff see cost. Fine-grained access by price tier is configured for each organization.
Which Excel files answer which questions
| File your team has | Example question in Thai |
|---|---|
| Price list by shop tier | What is the tier B price for this code, and did it change from last month's file? |
| Stock by warehouse and branch | Which branches still have this code, and which warehouses are out? |
| Incoming purchase orders | For codes that are out now, when is the next lot due? |
| Sales history by product | What were the top 10 items in this product group last quarter? |
What we measure when teams ask Excel about price and stock
Metrics are agreed together when you start.
- Time to answer one price or stock question
- How often staff must ask someone else to open a file for them
- Share of questions the assistant answers from available files
- Consistency of answers across people and branches
Scope of asking Excel about price and stock
What Phak AI does
- Phak AI answers price and stock questions in Thai from files your team updates
- Phak AI calculates, filters, and sorts real file data and names the source file
- Phak AI sets who can see cost or which price list
What it does not do
- Does not see live data until existing systems are connected. Answers reflect the latest file in the library
- Does not forecast stock or demand
- Does not replace your ERP or BI system
Frequently asked questions
Do we need to reformat our Excel files first?
Usually the files you already export work as they are. During setup, the team helps identify which column headers and sheets make answers more accurate.
How current is the data in answers?
Answers come from the latest file in the library. If you update every morning, the data is from that morning. For live data, connect your ERP read-only.
Will shops see our cost?
No. Access is set by role, so internal staff see cost. Letting shops see only their own tier price is a setting configured for each organization.
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Read more →Faster quote drafts
Find past quotes and current prices instantly, then extend to Smart Quote for drafts your team reviews.
Read more →Talk to the Phak AI team
Tell us about your business. The Phak AI team will show you the systems that fit and plan the rollout with you, without replacing what you have.