Made-to-Order Factories
Find the Closest Past Quote for Made-to-Order Factories
Phak AI helps engineers and sales at made-to-order factories find past quotes with specs close to a new job, just by describing the job in Thai. It searches synced quotes, emails, and supporting documents, then answers with links to the original files. Past jobs become the starting point for pricing, so no one starts from zero or waits for the one person who remembers.
- Past quotes in Drive
- Quote emails to customers
- Drawing support documents
- Cost files from past jobs
- Closest past jobsSimilar jobs listed, each linked to its original file
- Latest quote for the same typeSee the date and details of the latest quote as a starting point
- What differs from the new jobFlags specs that don't match, so the engineer decides what to adjust
Why finding past quotes in a factory takes so long
Past jobs are scattered
Quotes sit in personal folders, email, and shared drives going back years.
File names don't describe specs
Files are named by customer or date, so each one has to be opened to see what job it was.
Only veterans remember
Senior engineers recall similar jobs. New staff don't know where to start looking.
Starting from scratch
When nothing turns up, the BOM and material structure get rebuilt, even for work done before.
How AI past quote search works
It searches the files the factory already has. No system migration.
Sync your quote sources
Connect quote folders in Google Drive or Microsoft 365 and company email. Indexing runs automatically.
Describe the new job
Write it the way your team talks: product type, size, material, operating temperature.
Get similar jobs with sources
The assistant lists similar past jobs with links to the original files.
Engineers adapt it
Use the past job as a starting point, then ask the current cost tables to price at today's costs.
Past job questions your team can ask
What we measure
Measured with the factory's own numbers, before and after.
- Time spent finding past jobs with similar specs
- Time spent pricing and preparing quotes
- Times senior engineers are needed to find a past job
- Win rate
Clear boundaries
What Phak AI does
- Phak AI searches past quotes and jobs from specs written in Thai
- Phak AI links the original file in every answer
- Phak AI only searches files the person asking has access to
What it does not do
- Does not draft new quotes automatically. That is Smart Quote
- Does not alert when raw material prices change. That is part of Smart Quote
- Does not compare drawings the way CAD software does
Frequently asked questions
Can it use scanned PDF quotes?
It accepts PDF, Word, Excel, and images. Files with clearly readable text search better. During setup, our team checks which file sets to bring in first.
Are prices on old quotes still valid?
A past quote is only a starting point. Raw material prices may have changed, so engineers should recost from the current table before every quote.
How is this different from searching a shared drive?
Drive search needs the file name or matching words. Phak AI searches by the meaning of the specs you describe and cites the original file.
Read next
Made-to-Order Factories
AI for SME factories: price from cost tables and past jobs, answer standards questions, train new technicians.
Read more →Smart Quote / BOQ
Drafts quotes and BOQs from product data, costs and past jobs for sales to review before sending.
Read more →Ask cost tables
Ask Excel cost formulas, material structures, prices, and stock in Thai, with the source sheet cited.
Read more →Chat specs to checklist
The assistant turns chat or email details into a checklist and lists what's missing, so sales asks back once.
Read more →Talk to the Phak AI team
Tell us about your business. The Phak AI team will show you the systems that fit and plan the rollout with you, without replacing what you have.